Approval step assignment and unanimous approval
Key Takeaway
Without unanimous approval, the first member's decision on a shared approval work item settles a group or queue step. With unanimous approval, all group members must approve, and a single rejection rejects the step.
An approval step is the part of a flow approval process that needs a person to review a record and approve or reject it. How you assign the step decides who does that review. For a group, it also decides whether one member's decision settles the step or all members must approve.
What an approval step does
An approval step calls an active screen flow and requires user interaction. When the step runs, the orchestration run creates an approval work item and assigns it to the step's approver. The approver can then complete the review at a later time.
The screen flow that the step calls must have a text output variable named approvalDecision with a value of Approve or Reject. If this variable is missing or holds an invalid value, the flow approval process fails. The screen flow runs in the context of the person completing it, not the person who submitted the record.