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Record sharing and report row visibility

Key Takeaway

The rows a user sees in a report depend on that user's own record access.

Reports follow the same security model as the rest of Salesforce. Object permissions and field-level security decide which objects and fields a user can see, and record-level sharing decides which records a user can view and report on.

Opening a report and seeing its records

Opening a report and seeing its records are separate controls. Folder access and user permissions such as "Run Reports" decide who can reach a report. After a user opens a report, the user's own record access decides which rows appear.

For example, imagine two users who can both open the same report. If their record access differs, the rows they see can differ too.

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Describe the impact of the sharing model on reports (visibility, understand folder structure, sharing fields)

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